Let me be honest: social media has been a struggle for me. I felt completely overwhelmed by the idea of creating and scheduling posts, let alone keeping everything organized. But after digging into tools like Canva and Meta Business Suite, I’ve laid out a plan—and I want to share what I’ve learned to help you do the same!
Whether you’re a nutrition professional or someone trying to get a handle on social media, this guide will give you the tools and strategies to stay organized, save time, and post with confidence.
Why Canva and Meta Business Suite Make a Crazy Useful Pair
Canva is perfect for creating stunning, on-brand visuals quickly. With its built-in content planner, you can even schedule posts for platforms like Instagram, Facebook, and LinkedIn.
But here’s the thing: Canva doesn’t show you engagement metrics, trends, or audience insights. That’s where Meta Business Suite comes in. This tool is your social media command center, especially if you’re managing both Facebook and Instagram. It helps you:
- Access detailed insights on likes, followers, and post performance.
- Engage with your audience by responding to messages and comments in one place.
- Run and manage ads to expand your reach.
- Fine-tune your posting strategy based on real data.
By using Canva to design and schedule posts and Meta Business Suite to track performance and audience engagement, you get the best of both worlds.
Using Chatbots to Plan and Improve Posts
One of the biggest breakthroughs in my workflow has been using chatbots – like
ChatGPT, Claude.ai, Poe.ai, and Perplexity – to draft and refine content. Here’s how they’ve helped:
- Break Through Writer’s Block: Stuck on a caption? Chatbots can offer drafts or creative ideas in seconds.
- Tailor Content for Different Platforms: With clear prompts, you can get platform-specific suggestions for Instagram, Facebook, or LinkedIn.
- Save Time: Instead of starting from scratch, you can use chatbot-generated drafts as a solid starting point.
Pro Tip: The more specific your prompts, the more helpful the chatbot’s suggestions will be! Also, consider asking for the final product in ChatGPT’s canvas mode—it allows for easy copy/paste while retaining formatting, especially useful for transferring text to tools like Apple Notes or WordPress. However, keep in mind that canvas mode might not be ideal for extensive revisions, so it’s best used for polished drafts.
How to Connect Your Social Media Accounts to Canva
Here’s a quick guide to linking everything together so you can streamline your workflow:
- Link Instagram to Facebook:
- Open Meta Business Suite.
- Go to Settings > Accounts > Instagram Accounts.
- Select Connect Account and log into your Instagram Business account. Make sure your Instagram is linked to your Facebook Page.
- Connect Canva to Your Accounts:
- In Canva, go to Account Settings > Apps connected to Canva.
- Connect your Facebook, Instagram, and LinkedIn accounts to start scheduling directly from Canva.
- Set Up Meta Business Suite:
- Access all your insights, messages, and comments in one dashboard.
- Schedule posts or boost them with ad campaigns directly from the suite.
Suggested Folder System for Canva Organization
To keep things efficient, I recommend setting up a folder system in Canva:
- General Templates Folder: Store reusable templates for square, portrait, and landscape designs, each tailored to specific platform needs (e.g., square for Instagram posts, portrait for Stories, and landscape for LinkedIn banners or Facebook event graphics).
- Platform-Specific Folders: Create folders for Instagram, Facebook, and LinkedIn for posted designs. Inside, you could have subfolders like Posts, Stories, and Reels – if you’re really prolific!
- Move completed posts into their respective platform folders for easy reference.
Workflow for Social Media Success
Here’s how to streamline your workflow:
- Best Sizes for LinkedIn and Facebook Posts:
- LinkedIn: Posts (1200×1200 px), Banners (1584×396 px).
- Facebook: Posts (1200×630 px), Stories (1080×1920 px), Event Covers (1200×628 px).
- Instagram: Feed Posts (1080×1080 px), Stories (1080×1920 px), Reels (1080×1920 px).
- Start with a Template: Choose or create a design in the optimal size for your main platform (e.g., 1080×1080 for Instagram).
- Customize and Resize: Use Canva’s Resize feature to adapt the design for other platforms.
- Schedule Your Posts: Use Canva’s Content Planner (found in the left sidebar under Apps) to schedule posts for LinkedIn, Facebook, and Instagram.
- Track Engagement: Use Meta Business Suite to monitor performance metrics.
- Time-Blocking for Social Media Success: Dedicate specific blocks of time or days to planning, writing, and creating content. This helps you build a habit, stay consistent, and make real progress.
Why This Matters
Streamlining your workflow allows you to produce and schedule beautiful social media posts efficiently while monitoring the results. Canva helps you create polished designs and post them directly, while tools like Meta Business Suite and chatbots enhance your strategy with data and content ideas. Ready to take control of your social media? Let’s get organized and start creating!
New Lessons Learned
- Canva Project Organization: The best way to structure Canva files is by platform (e.g., Instagram, Facebook, LinkedIn), with individual design files inside each project based on the platform’s key dimensions (e.g., Instagram Post, Instagram Portrait, Instagram Reels; Facebook Landscape, Facebook Square, etc.). This keeps designs easy to locate and repurpose.
- Moving Designs in Canva: You cannot move individual pages between files, folders, or projects—you can only copy entire design files. If you need to organize designs differently, you must duplicate a full design file, delete unnecessary pages, and re-save it in the correct folder.
- @Tagging in Scheduled Posts: Canva does not allow @message tagging, meaning if you need to tag businesses or individuals on social media, it’s best to use:
- Meta Business Suite for Facebook & Instagram
- LinkedIn’s native post editor for tagging people and companies directly
These updates will help improve efficiency in both content organization and scheduling!

Anne Stephenson, MS CNS
Nutrishify Founder • Simplifying success for nutrition pros with smarter tools and actionable resources.